ASSOCIATION OF CITY RETIRED EMPLOYEES (ACRE)
CONSTITUTION & BY-LAWS
BY-LAWS OF THE ASSOCIATION OF CITY RETIRED EMPLOYEES
ARTICLE I – REGULAR MEMBERSHIP
SECTION 1 – How Received
Regular membership, as described in Article III of the Constitution, shall be received through application for membership and by verification by the Executive Board.
SECTION 2 – Member in Good Standing
Member in good standing is hereby defined to be a member who has paid all dues to ACRE. One who is not more than thirty (30) days in arrears of such payments as of the date specified for payment thereof.
SECTION 3 – DUES
Dues for regular membership shall be $25.00 per year. Dues may be paid on any date and may be renewed after a period of 12 months.
Married City Retirees shall pay one $25.00 dues per year, but on the death of one retiree, the other continues to pay the normal dues of a City Retiree.
Dues for surviving spouses of City Retirees shall be $15.00 per year.
Officers and Executive Board members shall be exempt from yearly dues.
The Executive Board may bestow a life membership by majority vote.
SECTION 4 – Delinquent Dues
Any member in arrears of payment of dues more than thirty (30) days, shall be deemed to be delinquent and not in good standing.
SECTION 5 – Financial Difficulty
Members deemed financially unable to pay dues will be exempt from annual dues upon approval by the Executive Board.
ARTICLE II – ASSOCIATE MEMBERSHIPS
SECTION 1 – How Accepted
Associate memberships shall be accepted under the following rules, conditions, and qualifications. They shall not hold any office nor chair any committee or vote in ACRE elections.
SECTION 2 – Qualifications
Associate memberships shall be available to the public-spirited citizens of the United States of America who support the goals and welfare of the Association of City Retired Employees.
SECTION 3 – Petition
Associate membership shall be the same as stated in Article I, Section 1 of the By-Laws.
SECTION 4 – Dues
Same as regular membership as stated in Article I, Section 3 of the By-Laws.
SECTION 5 – Delinquent
Same as regular membership as stated in Article I, Section 4 of the By-Laws.
SECTION 6 – Honorary Associate Membership
Honorary Associate Memberships will be issued at the discretion of the Executive Board.
ARTICLE III – GENERAL MEETINGS
SECTION 1 – Date and Time
The monthly meeting will be the third (3rd) Wednesday of the month at a time and location determined by the Board. The President may call a meeting as the need arises.
SECTION 2 – In the Absence of the President
The Vice-President, in the absence of the President, shall Chair the regular monthly meeting and may call a meeting as the need arises.
SECTION 3 – In the Absence of Both the President and Vice-President
In the event that both the President and Vice-President are absent at the regular monthly meeting or a called as the need arises meeting, any Board Member may Chair the meeting.
SECTION 4 – Location
The President can designate the place of meetings with the approval of the Executive Committee.
ARTICLE IV – CONDUCT OF BUSINESS
SECTION 1 – Officers Required
To hold a
regular or special general meeting of ACRE, no less than five (5)
SECTION 2 – Quorum
At any regular or special general meeting, twelve (12) or more regular members who are in good standing including five (5) members of the executive board must be present to constitute a quorum. Upon all motions a majority vote of the members present shall prevail.
SECTION 3 – Rules of Order
Robert’s Rules of Order is the authority for conduct of all business by all meetings of ACRE.
ARTICLE V – ORDER OF BUSINESS
SECTION 1 – Order of Business Sequence
Executive Board Meeting
Call to Order, Roll Call, Invocation
Approval of Prior Month’s Minutes
Vice President Report
Sgt @ Arms Report
Legal Advisor Report
Pension Oversight Chairman Report
Membership Chairman Report
Chaplain and Benevolence Report
Health Insurance Chairman Report
Any New Business/Any unfinished business/or other Member Report
Adjourn with Benediction or Recess until General Meeting
Call to Order
Invocation & Pledge of Allegiance
Introduction of Any Guest Speakers
Elected Officers and Committee Chairmen’s Reports
ARTICLE VI – OFFICERS
SECTION 1 – Officers of the Association of City Retired Employees
- Vice – President
5. Executive Board Members – the elected officers and as many
Positions recommended by the President and approved by the
Board for the President’s remaining current term.
SECTION 2 – Executive Board
The officers designated in Article VI, Section 1, shall constitute the ACRE Executive Board. The Legal Advisor will offer guidance for all Executive Board meetings and any special called meetings.
SECTION 3 – Administrative Powers of the Board
The Executive Board as designated in Article VI, Section 2, shall have and shall exercise all administrative powers of ACRE.
SECTION 4 – Executive Board Meetings
- The Executive Board will meet at a time and day set by the Board prior to the 3rd Wednesday General meeting. The President may call an Executive Board Meeting as the need arises.
- In the absence of the President and Vice-President, a member of the Executive Board may call a meeting with the approval of the majority of the Board.
Five (5) members shall constitute a quorum.
- Board Members must attend six (6) meetings per year to maintain standing.
ARTICLES VII – VACANCY OF OFFICE
SECTION 1 – Procedure
Should a vacancy occur in any ACRE office, the following procedure shall
- The President’s vacancy to be assumed automatically by the Vice-President.
- Any other vacancy shall be filled by majority vote of the Executive Board.
ARTICLE VIII – COMMITTEES
SECTION 1 – Appointments
The President shall appoint all committees and chairperson of each committee. A majority of the Executive Board must approve the appointments.
SECTION 2 – Ex-Officio Chairman
The President shall be Ex-Officio Chairperson of all committees.
ARTICLE IX – DUTIES OF OFFICERS
SECTION 1 – President
The elected President shall preside at all meetings and have general supervision of the meetings, open and close all meetings, be charged with coordinating, advising and assisting in all functions of the meetings and insist upon proper conduct while the meeting is in session. The President may be compensated as approved by the Executive Board or be reimbursed for his/her out of pocket costs doing ACRE’s business.
SECTION 2 – Vice-President
The elected Vice-President shall assist the President in all of the duties. In the absence of the President, the Vice-President shall act as President, assuming all duties and responsibilities of that office. The Vice President may be compensated as approved by the Executive Board or be reimbursed for his out of pocket costs doing ACRE’s business.
SECTION 3 – Secretary/Treasurer
The elected Secretary/Treasurer shall conduct all correspondence as directed, record minutes of meetings, act as custodian of records, and discharge other duties as assigned by the President. The Secretary/Treasurer shall be the custodian of the funds of ACRE and shall be responsible for safeguarding all funds in a bank approved by the Executive Board. The Secretary/Treasurer shall perform all other duties pertinent to finances as directed by the President. The Secretary/Treasurer may be compensated as approved by the Executive Board or reimbursed for any out of pocket costs doing ACRE’s business.
SECTION 4 – Sergeant at Arms
The elected Sergeant-At-Arms shall assist the President in maintaining order at the meetings and shall perform any other duties as the President may request and may be reimbursed for any out of pocket costs doing ACRE’s business approved by the Executive Board. .
SECTION 5 – Web Master
position created in 2012 with the advent of emails, websites and other
electronic duties. As a non-elected position, it can be held by anyone
qualified to perform the required duties of maintaining and updating the ACRE Website
as directed by the President. The Web Master may be compensated as
approved by the Executive Board or reimbursed for out of pocket costs doing
ACRE’ s Business.
SECTION 6 – Executive Board
The Executive Board shall assist and support the President during his term in the management of programs and services which enhance the welfare of the membership. They may be reimbursed for any out of pocket costs doing ACRE’s business.
SECTION 7 – Chaplain
The Chaplain will be a member of the Executive Board appointed by and for the President’s term. When in attendance, the Chaplain shall open the meeting with a suitable prayer or invocation, and lead members in the oath of Allegiance to the Flag. The Chaplain will assist the President in other matters requested. The Chaplain may be reimbursed for any out of pocket costs doing ACRE’s business approved by the Executive Board
ARTICLE X – ELECTION
SECTION 1 – Nominating Committee
The President shall appoint a Nominating Committee in September [even year] of at least three (3) members. Nominations will be accepted from the floor in October. No second will be necessary. Nominations are subject to qualifications in Section 5. The Nominating committee’s duties shall be to recommend a slate of candidates for each office.
SECTION 2 – Duties
The committee shall recommend a slate of candidates for each office.
SECTION 3 – Ballot
The election of officers shall take place at the November meeting, on the even number of years by the attending membership by acclamation, voice vote, standing vote or secret ballot.
SECTION 4 – Election Committee
The President shall appoint at least three (3) members to an Election Committee. The Election Committee shall conduct the election in November at the General Membership meeting and upon completion of the voting, tabulate the votes, and report the results to the President and the Executive Board.
SECTION 5 – Qualifications for Office
- Any candidate nominated for elective office shall have been a member in good standing for not less than twelve (12) months.
- A member may not be nominated for more than one (1) office per election.
- In order for a member in good standing to be eligible for nomination for the offices of President, Vice-President, or Secretary/Treasurer, said member must have served a minimum of one (1) year on the Executive Board Member, or on a standing committee, such as membership, benefits, etc., prior to nomination for the aforementioned offices.
SECTION 6 – Lengths of Office
Term of elective office is two (2) years with no limitation to the number of succeeding terms a member may hold office.
SECTION 7 – Installation
- The newly elected officers will be installed during the December [even year] regular meeting. January 1st [in odd years] begins all the elected officer’s terms.
- The installation of new officers may be conducted by the outgoing President or his representative.
SECTION 8 – Votes Required
The candidate receiving the highest number of votes cast for that office shall be declared elected.
ARTICLE XI – AMENDMENTS
SECTION 1 – Procedure
Any and all amendments to this Constitution and By-Laws shall be submitted in writing at an Executive Board meeting.
SECTION 2 – Votes Required
The By-Laws may be amended by a majority vote of the Executive Board.
The original Constitution and By-Laws were officially accepted on September 14, 1990, at 2:00 p.m. by the below listed Executive Committee members present:
Althea C. Hill-Basse
Amendments to this Constitution and By-Laws are hereby officially accepted on May 16, 2001 at 11:00 a.m. by the below listed officers and Executive Board members present:
Jerry Williams, President
Earl Wainscott, Vice-President
Francis Bradley, Board
Morris Crenshaw, Board
Frank Hester, Board
Claire Lester, Board
Bill Price, Board
Jim Pugh, Board
The second amendments to the Constitution and By-Laws were officially accepted on Wednesday, October 15, 2008 at 10:45 by the Constitution and By-Laws Committee:
Earl Wainscott, President
Jim Smith, Chaplain
Gary James, Board
Jimmy Williams, Board
Frank Hester, Board
Welborn Marr, Board
Frances Bradley, Board
Donald Lewis, Board
Pat Adams, Board
Donnel Walden, Board
Terri W. Brown Board
The third amendments to the Constitution and By-Laws were officially accepted on Tuesday October 14, 2014 at 1:00 p.m. by the below listed officers and Executive Board members.
Michael W. Lee President
Richard McBryde Vice President
John Johnson, Secretary
James Nichols, Treasurer
Tim Cook, Public Relations
Francis Bradley, Chairman Insurance Oversight
Dan Melancon, Chairman Pension Oversight
Doug Sanders, Co-Chairman Membership Committee
Gary James, Chairman of Facilities Set Up
Robert McCulley, Chairman By-Laws, Policy, and Legislative
George Harris, Co-Chair of By-Laws, Policy, and Legislative
Donnel Walden Chaplin
Clyde Keenan ACRE Legal A
The fourth amendments to the Constitution and By-Laws were officially accepted at the 8:30 am May 15, 2019 Executive Board Meeting attended by the below listed Executive Board members.
Michael W. Lee President
Richard McBryde Vice-President
John Johnson Secretary/Treasure
Darrell White Sgt @ Arms/Membership Chair
George Harris Chaplain/Benevolence Chair
Francis Bradley Chairman Healthcare Oversight
Dan Melancon Chairman Pension Oversight
Robert Collins Co-Chair Pension Oversight
Doug Sanders Co-Chair Benevolence Committee
Clyde Keenan ACRE Legal Advisor