ASSOCIATION OF CITY RETIRED EMPLOYEES (ACRE)
BY-LAWS OF THE ASSOCIATION OF CITY RETIRED EMPLOYEES|
ARTICLE I - REGULAR MEMBERSHIP
SECTION 1 - How Received
Regular membership, as described in Article III of the Constitution, shall be
received through application for membership and by verification by the Executive
SECTION 2 - Member in Good Standing
Member in good standing is hereby defined to be a member who has paid all dues
to ACRE. One who is not more than thirty (30) days in arrears of such payments as of
the date specified for payment thereof.
SECTION 3 - DUES
Dues for regular membership shall be $25.00 per year. Dues may be paid on any
date and may be renewed after a period of 12 months.
Married City Retirees shall pay one $25.00 dues per year, but on the death of
one retiree, the other continues to pay the normal dues.
Dues for surviving spouses shall be $15.00 per year.
A. Officers and Executive Board members shall be exempt from yearly dues.
B. The Executive Board may bestow a life membership by majority vote.
SECTION 4 - Delinquent Dues
Any member in arrears of payment of dues more than thirty (30) days, shall be
deemed to be delinquent and not in good standing.
SECTION 5 - Financial Difficulty
Members deemed financially unable to pay dues will be exempt from annual dues
upon approval by the Executive Committee.
ARTICLE II - ASSOCIATE MEMBERSHIPS
SECTION 1 - How Accepted
Associate memberships shall be accepted under the following rules, conditions,
and qualifications. They shall not hold any office nor chair any committee or vote in
SECTION 2 - Qualifications
Associate memberships shall be available to the public-spirited citizens of the
United States of America who support the goals and welfare of the Association of City
SECTION 3 - Petition
Associate membership shall be the same as stated in Article I, Section 1 of the
SECTION 4 - Dues
Same as regular membership as stated in Article I, Section 3 of the By-Laws.
SECTION 5 - Delinquent
Same as regular membership as stated in Article I, Section 4 of the By-Laws.
SECTION 6 - Honorary Associate Membership
Honorary Associate Memberships will be issued at the discretion of the Executive
ARTICLE III - GENERAL MEETINGS
SECTION 1 - Date and Time
The monthly meeting will be the third (3rd) Wednesday of the month at a time and
location determined by the Board. The President may call a meeting as the need arises.
SECTION 2 - In the Absence of the President
The Vice-President, in the absence of the President, shall Chair the regular
monthly meeting and may call a meeting as the need arises.
SECTION 3 - In the Absence of Both the President and Vice-President
In the event that both the President and Vice-President are absent at the regular
monthly meeting or a called as the need arises meeting, any Board Member may Chair
SECTION 4 - Location
The President can designate the place of meetings with the approval of the
ARTICLE IV - CONDUCT OF BUSINESS
SECTION 1 - Officers Required
To hold a regular or special meeting of ACRE, no less than five (5) regular
members of the Executive Committee must be present.
SECTION 2 - Quorum
At any regular or special meeting, twelve (12) or more regular members who are
in good standing including five (5) regular members of the executive committee must be
present to constitute a quorum. Upon all motions, except to change by-laws, a majority
vote of the members present shall prevail.
SECTION 3 - Rules of Order
Robert's Rules of Order is the authority for conduct of all business by all
meetings of ACRE.
ARTICLE V - ORDER OF BUSINESS
SECTION 1 - Order of Business Sequence
Call to Order
Approval of Prior Month's Minutes
Vice President Report
Public Relations Report
Legal Advisor Report
Pension Oversight Chairman Report
Membership Oversight Chairman Report
Insurance Oversight Chairman Report
Any unfinished business or other Board Member Report
Any New Business
Adjourn with Benediction or Recess until General Meeting
Call to Order
Invocation & Pledge of Allegiance
Introduction of Any Guest Speakers
Elected Officers and Committee Chairmen's Reports
ARTICLE VI - OFFICERS
SECTION 1 - Officers of the Association of City Retired Employees
2. Vice - President
3. Public Relations Officer
6. Sergeant At Arms
7. Executive Board Members - as many positions recommended
President and approved by the Executive Board
for the President's current term..
SECTION 2 - Executive Board
The officers designated in Article VI, Section 1 shall constitute the ACRE
SECTION 3 - Administrative Powers of the Board
The Executive Board as designated in Article VI, Section 2, shall have and shall
exercise all administrative powers of ACRE.
SECTION 4 - Executive Board Meetings
1. The Executive Board will meet at a time and day set by the Board
prior to the 3rd
Wednesday General meeting. The President may call an Executive Board Meeting
as the need arises.
2. In the absence of the President and Vice-President, a member of the Executive
may call a meeting with the approval of the majority of the Board.
3. Five (5) members shall constitute a quorum.
4. Board Members must attend six (6) meetings per year.
ARTICLES VII - VACANCY OF OFFICE
SECTION 1 - Procedure
Should a vacancy occur in any ACRE office, the following procedure shall
1. The President's vacancy to be assumed automatically by the Vice-President.
2. Any other vacancy shall be filled by majority vote of the Executive Board.
ARTICLE VIII - COMMITTEES
SECTION 1 - Appointments
The President shall appoint all committees and chairperson of each committee. A
majority of the Executive Board must approve the appointments.
SECTION 2 - Ex-Officio Chairman
The President shall be Ex-Officio Chairperson of all committees.
ARTICLE IX - DUTIES OF OFFICER
SECTION 1 - President
The President shall preside at all meetings and have general supervision of the
meetings, open and close of all meetings, be charged with coordinating, advising and assisting in all functions of the
meetings and insist upon proper conduct while the meeting is in session. The President may be compensated
as approved by the Executive Board or be reimbursed for his out of pocket costs doing ACRE's business.
SECTION 2 - Vice-President
The Vice-President shall assist the President in all of the duties. In the absence of
the President, the Vice-President shall act as President, assuming all duties and responsibilities of that office.
The Vice President may be compensated as approved by the Executive Board or be reimbursed for his
out of pocket costs doing ACRE's business.
SECTION 3 - Public Relations Officer
The Public Relations Officer shall maintain the office and keep computer listing
updated and perform other functions for the good of the Association as directed by the President. The Public
Relations Officer may be compensated as approved by the Executive Board or be
reimbursed for his out of pocket costs doing ACRE's business.
SECTION 4 - Secretary
The Secretary shall conduct all correspondence as directed, record minutes of
meetings, act as custodian of records, and discharge other duties as assigned by the President. The Secretary may be
compensated as approved by the Executive Board or be reimbursed for his out of pocket costs doing ACRE's business.
SECTION 5 - Treasurer
The Treasurer shall be the custodian of the funds of ACRE and shall be
responsible for safeguarding all funds in a bank approved by the Executive Board. The
Treasurer shall perform all other duties pertinent to finances as directed by the President.
The Treasurer may be compensated as approved by the Executive Board or be reimbursed for his out of pocket
costs doing ACRE's business.
SECTION 6 - Sergeant at Arms
The Sergeant at Arms shall assist the President in maintaining order at the
meetings and shall perform any other duties as the President may request.
SECTION 7 - Web Master
A non-elected position created in 2012 with the advent of emails, websites and
other electronic duties. As a non-elected position it can be held by anyone qualified to perform the required duties
of keeping an updated email list, maintaining and updating the ACRE Website as directed by the President. The
Web Master may be compensated as approved by the Executive Board or reimbursed for his out of pocket costs doing
ACRE' s Business. This office is exempt from Article X Section 5 .
SECTION 8 - Executive Board
The Executive Board shall assist and support the President during
his term in the management of programs and services which enhance the welfare of the membership. They
may be compensated for any out of pocket costs doing ACRE's business.
SECTION 9 - Chaplains
The Chaplains will be a member of the Executive Board and will be appointed by
the President for his term. When in attendance, the Chaplain shall open the meeting with a suitable
prayer or invocation, and also lead the oath of Allegiance to the Flag. The Chaplains will assist
the President in other matters requested.
ARTICLE X - ELECTION
SECTION 1 - Nominating Committee
The President shall appoint a nominating committee in September [even year]
of at least three (3) members. Nominations will be accepted from the floor in October. No second
will be necessary. Nominations are subject to qualifications in Section 5.
SECTION 2 - Duties
The Nominating Committee's duties shall be to recommend a slate
of candidates for each office.
SECTION 3 - Ballot
The election of officers shall take place at the November meeting,
on the even number of years by the attending membership by acclamation, voice vote, standing vote or secret ballot.
SECTION 4 - Election Committee
The President shall appoint at least three (3) members to an election committee.
The election committee shall conduct the election in November at the General Membership meeting
and upon completion of the voting, tabulate the votes, and report the results to the President.
SECTION 5 - Qualifications for Office
1. Any candidate nominated for elective office shall have been a member in
good standing for not less than twelve (12) months.
2. A member may not be nominated for more than one (1) office per election.
3. In order for a member in good standing to be eligible for nomination for the
offices of President, Vice-President, Treasurer, or Secretary, said member
must have served a minimum of one (1) year as an Executive
Committee/Board Member, or on a standing committee, such as membership,
benefits, etc., prior to nomination for the aforementioned offices.
SECTION 6 - Lengths of Office
Term of elective office is two (2) years with no limitation to the number of
succeeding terms a member may hold office.
SECTION 7 - Installation
1. The newly elected officers will be installed during the December
[even year] regular meetting. January [odd year] begins all the elected officer's terms.
2. The installation of new officers may be conducted by the outgoing President
or his representative.
SECTION 8 - Votes Required
The candidate receiving the highest number of votes cast for that office shall be
ARTICLE XI - AMENDMENTS
SECTION 1 - Procedure
Any and all amendments to this Constitution and By-Laws shall be submitted in
writing at an Executive Board meeting.
SECTION 2 - Votes Required
These By-Laws may be amended by a majority vote of the Executive Board
The original Constitution and By-Laws were officially accepted on September 14,
1990, at 2:00 p.m. by the below listed Executive Committee members present:
Althea C. Hill-Basse
Amendments to this Constitution and By-Laws are hereby officially accepted on
May 16, 2001 at 11:00 a.m. by the below listed officers and Executive Board members present:
Jerry Williams, President
Earl Wainscott, Vice-President
Francis Bradley, Executive Board
Morris Crenshaw, Executive Board
Frank Hester, Executive Board
Claire Lester, Executive Board
Bill Price, Executive Board
Jim Pugh, Executive Board
The second amendments to the Constitution and By-Laws were officially
accepted on Wednesday, October 15, 2008 at 10:45 by the Constitution and By-Laws Committee:
Earl Wainscott, President
Jim Smith, Chaplain
Gary James, Executive Board
Jimmy Williams, Executive Board
Frank Hester, Executive Board
Welborn Marr, Executive Board
Francis Bradley, Executive Board
Donald Lewis, Executive Board
Pat Adams, Executive Board
Donnel Walden, Executive Board
Terri W. Brown, Executive Board
The third amendments to the Constitution and By-Laws were officially
accepted on Tuesday, October 14, 2014 at 1:00 p.m. by the below listed officers and Executive Board Members.
Michael W. Lee, President
John Johnson, Secretary
James Nichols, Treasurer
Tim Cook, Public Relations
Francis Bradley, Chairman Insurance Oversight
Dan Melancon, Chairman Pension Oversight
Doug Sanders, Co-Chairman Membership Committee
Gary James, Chairman of Facilities Set Up
Robert McCulley, Chairman By-Laws, Policy, and Legislative
George Harris, Co-Chair of By-Laws, Policy, and Legislative
Donnel Walden, Chaplin
Clyde Keenan, ACRE Legal Advisor
(Note: temporarily the amendments made to the By-Laws will be reflected in red)