ASSOCIATION OF CITY RETIRED EMPLOYEES (ACRE)

MEMPHIS, TENNESSEE

 

BY-LAWS

 

 

Revised September 19, 2018

 


BY-LAWS OF THE ASSOCIATION OF CITY RETIRED EMPLOYEES

ARTICLE I - REGULAR MEMBERSHIP

SECTION 1 - How Received

          Regular membership, as described in Article III of the Constitution, shall be received through application for membership and by verification by the Executive Committee.

SECTION 2 - Member in Good Standing

          Member in good standing is hereby defined to be a member who has paid all dues to ACRE. One who is not more than thirty (30) days in arrears of such payments as of the date specified for payment thereof.

SECTION 3 - DUES

          Dues for regular membership shall be $25.00 per year. Dues may be paid on any date and may be renewed after a period of 12 months.

          Married City Retirees shall pay one $25.00 dues per year, but on the death of one retiree, the other continues to pay the normal dues.

          Dues for surviving spouses shall be $15.00 per year.

          A. Officers and Executive Board members shall be exempt from yearly dues.

          B. The Executive Board may bestow a life membership by majority vote.

SECTION 4 - Delinquent Dues

          Any member in arrears of payment of dues more than thirty (30) days, shall be deemed to be delinquent and not in good standing.

SECTION 5 - Financial Difficulty

          Members deemed financially unable to pay dues will be exempt from annual dues upon approval by the Executive Committee.

 


ARTICLE II - ASSOCIATE MEMBERSHIPS

SECTION 1 - How Accepted

          Associate memberships shall be accepted under the following rules, conditions, and qualifications. They shall not hold any office nor chair any committee or vote in ACRE elections.

SECTION 2 - Qualifications

          Associate memberships shall be available to the public-spirited citizens of the United States of America who support the goals and welfare of the Association of City Retired Employees.

SECTION 3 - Petition

          Associate membership shall be the same as stated in Article I, Section 1 of the By-Laws.

SECTION 4 - Dues

          Same as regular membership as stated in Article I, Section 3 of the By-Laws.

SECTION 5 - Delinquent

          Same as regular membership as stated in Article I, Section 4 of the By-Laws.

SECTION 6 - Honorary Associate Membership

          Honorary Associate Memberships will be issued at the discretion of the Executive Committee.

 


ARTICLE III - GENERAL MEETINGS

SECTION 1 - Date and Time

          The monthly meeting will be the third (3rd) Wednesday of the month at a time and location determined by the Board. The President may call a meeting as the need arises.

SECTION 2 - In the Absence of the President

          The Vice-President, in the absence of the President, shall Chair the regular monthly meeting and may call a meeting as the need arises.

SECTION 3 - In the Absence of Both the President and Vice-President

          In the event that both the President and Vice-President are absent at the regular monthly meeting or a called as the need arises meeting, any Board Member may Chair the meeting.

SECTION 4 - Location

          The President can designate the place of meetings with the approval of the Executive Committee.

 


 

ARTICLE IV - CONDUCT OF BUSINESS

SECTION 1 - Officers Required

          To hold a regular or special meeting of ACRE, no less than five (5) regular members of the Executive Committee must be present.

SECTION 2 - Quorum

          At any regular or special meeting, twelve (12) or more regular members who are in good standing including five (5) regular members of the executive committee must be present to constitute a quorum. Upon all motions, except to change by-laws, a majority vote of the members present shall prevail.

SECTION 3 - Rules of Order

          Robert's Rules of Order is the authority for conduct of all business by all meetings of ACRE.

 


ARTICLE V - ORDER OF BUSINESS

SECTION 1 - Order of Business Sequence

Executive Board

Call to Order
Roll Call
Invocation
Approval of Prior Month's Minutes
Vice President Report
Secretary/Treasurer Report
Public Relations Report
Legal Advisor Report
Pension Oversight Chairman Report
Membership Oversight Chairman Report
Insurance Oversight Chairman Report
Any unfinished business or other Board Member Report
President's Report
Any New Business
Adjourn with Benediction or Recess until General Meeting
 

General Meeting

Call to Order
Invocation & Pledge of Allegiance
Introduction of Any Guest Speakers
Elected Officers and Committee Chairmen's Reports
Benediction
Adjournment

 


ARTICLE VI - OFFICERS

SECTION 1 - Officers of the Association of City Retired Employees

          1. President                       Elected
          2. Vice - President             Elected
          3. Public Relations Officer Elected
          4. Secretary/Treasurer       Elected
          6. Sergeant At Arms           Elected
          7. Executive Board Members - as many positions appointed by the
              President and approved by the Executive Board for the President's current term.

SECTION 2 - Executive Board

          The officers designated in Article VI, Section 1 shall constitute the ACRE Executive Board.

SECTION 3 - Administrative Powers of the Board

          The Executive Board as designated in Article VI, Section 2, shall have and shall exercise all administrative powers of ACRE.

SECTION 4 - Executive Board Meetings

          1. The Executive Board will meet at a time and day set by the Board prior to the 3rd
                Wednesday General Meeting. The President may call an Executive Board Meeting
                as the need arises.
          2. In the absence of the President and Vice-President, a member of the Executive Board
                may call a meeting with the approval of the majority of the Board.
          3. Five (5) members shall constitute a quorum.
          4. Board Members must attend six (6) meetings per year.

 


ARTICLES VII - VACANCY OF OFFICE

SECTION 1 - Procedure

          Should a vacancy occur in any ACRE office, the following procedure shall prevail.

          1. The President's vacancy to be assumed automatically by the Vice-President.
          2. Any other vacancy shall be filled by majority vote of the Executive Board.

 


 
ARTICLE VIII - COMMITTEES

SECTION 1 - Appointments

          The President shall appoint all committees and chairperson of each committee. A majority of the Executive Board must approve the appointments.

SECTION 2 - Ex-Officio Chairman

          The President shall be Ex-Officio Chairperson of all committees.

 


 
ARTICLE IX - DUTIES OF OFFICER

SECTION 1 - President

          The President shall preside at all meetings and have general supervision of the meetings, open and close of all meetings, be charged with coordinating, advising and assisting in all functions of the meetings and insist upon proper conduct while the meeting is in session. The President may be compensated as approved by the Executive Board or be reimbursed for his out of pocket costs doing ACRE's business.

SECTION 2 - Vice-President

          The Vice-President shall assist the President in all of the duties. In the absence of the President, the Vice-President shall act as President, assuming all duties and responsibilities of that office. The Vice President may be compensated as approved by the Executive Board or be reimbursed for his out of pocket costs doing ACRE's business.

SECTION 3 - Public Relations Officer

          The Public Relations Officer shall maintain the office and keep computer listing updated and perform other functions for the good of the Association as directed by the President. The Public Relations Officer may be compensated as approved by the Executive Board or be reimbursed for his out of pocket costs doing ACRE's business.

SECTION 4 - Secretary/Treasurer

          The Secretary/Treasurer shall conduct all correspondence as directed, record minutes of meetings, act as custodian of the records. And shall be the custodian of the funds of ACRE and shall be responsible for safeguarding all funds in a bank approved by the Executive Board. The Secretary/Treasurer shall perform all other duties pertinent to the jobs requirements and finances as directed by the President. The Secretary/Treasurer may be compensated as approved by the Executive Board or be reimbursed for his out of pocket costs doing ACRE's business.

SECTION 6 - Sergeant at Arms

          The Sergeant at Arms shall assist the President in maintaining order at the meetings and shall perform any other duties as the President may request.

SECTION 7 - Web Master

          A non-elected position created in 2012 with the advent of emails, websites and other electronic duties. As a non-elected position it can be held by anyone qualified to perform the required duties of keeping an updated email list, maintaining and updating the ACRE Website as directed by the President. The Web Master may be compensated as approved by the Executive Board or reimbursed for his out of pocket costs doing ACRE' s Business. This office is exempt from Article X Section 5 [2].

SECTION 8 - Executive Board

          The Executive Board shall assist and support the President during his term in the management of programs and services which enhance the welfare of the membership. They may be compensated for any out of pocket costs doing ACRE's business.

SECTION 9 - Chaplains

          The Chaplains will be a member of the Executive Board and will be appointed by the President for his term. When in attendance, the Chaplain shall open the meeting with a suitable prayer or invocation, and also lead the oath of Allegiance to the Flag. The Chaplains will assist the President in other matters requested.

 


ARTICLE X - ELECTION

SECTION 1 - Nominating Committee

          The President shall appoint a nominating committee in September [even year] of at least three (3) members. Nominations will be accepted from the floor in October. No second will be necessary. Nominations are subject to qualifications in Section 5.

SECTION 2 - Duties

          The Nominating Committee's duties shall be to recommend a slate of candidates for each office.

SECTION 3 - Ballot

          The election of officers shall take place at the November meeting, on the even number of years by the attending membership by acclamation, voice vote, standing vote or secret ballot.

SECTION 4 - Election Committee

          The President shall appoint at least three (3) members to an election committee. The election committee shall conduct the election in November at the General Membership meeting and upon completion of the voting, tabulate the votes, and report the results to the President.

SECTION 5 - Qualifications for Office

          1. Any candidate nominated for elective office shall have been a member in
              good standing for not less than twelve (12) months.
          2. A member may not be nominated for more than one (1) office per election.
          3. In order for a member in good standing to be eligible for nomination for the
              offices of President, Vice-President, Secretary/Treasurer,
              said member must have served a minimum of one (1) year as an
              Executive Committee/Board Member, or on a standing committee, such as
              membership, benefits, etc., prior to nomination for the aforementioned offices.

SECTION 6 - Lengths of Office

          Term of elective office is two (2) years with no limitation to the number of succeeding terms a member may hold office.

SECTION 7 - Installation

          1. The newly elected officers will be installed during the December [even year] regular meetting. January [odd year] begins all the elected officer's terms.
          2. The installation of new officers may be conducted by the outgoing President or his representative.

SECTION 8 - Votes Required

          The candidate receiving the highest number of votes cast for that office shall be declared elected.

 



ARTICLE XI - AMENDMENTS

SECTION 1 - Procedure

          Any and all amendments to this Constitution and By-Laws shall be submitted in writing at an Executive Board meeting.

SECTION 2 - Votes Required

          These By-Laws may be amended by a majority vote of the Executive Board

 


 

          The original Constitution and By-Laws were officially accepted on September 14, 1990, at 2:00 p.m. by the below listed Executive Committee members present:

          J.C. Kellum
          J.R. Boatwright
          Jim Sinclair
          Mary Fowler
          Althea C. Hill-Basse

          Amendments to this Constitution and By-Laws are hereby officially accepted on May 16, 2001 at 11:00 a.m. by the below listed officers and Executive Board members present:

          Jerry Williams, President
          Earl Wainscott, Vice-President
          Francis Bradley, Executive Board
          Morris Crenshaw, Executive Board
          Frank Hester, Executive Board
          Claire Lester, Executive Board
          Bill Price, Executive Board
          Jim Pugh, Executive Board

          The second amendments to the Constitution and By-Laws were officially accepted on Wednesday, October 15, 2008 at 10:45 by the Constitution and By-Laws Committee:

          Earl Wainscott, President
          Jim Smith, Chaplain
          Stanley Latham
          Granville Cleveland
          Gary James, Executive Board
          Jimmy Williams, Executive Board
          Frank Hester, Executive Board
          Welborn Marr, Executive Board
          Francis Bradley, Executive Board
          Donald Lewis, Executive Board
          Pat Adams, Executive Board
          Donnel Walden, Executive Board
          Terri W. Brown, Executive Board

          The third amendments to the Constitution and By-Laws were officially accepted on Tuesday, October 14, 2014 at 1:00 p.m. by the below listed officers and Executive Board Members.

          Michael W. Lee, President
          John Johnson, Secretary
          James Nichols, Treasurer
          Tim Cook, Public Relations
          Francis Bradley, Chairman Insurance Oversight
          Dan Melancon, Chairman Pension Oversight
          Doug Sanders, Co-Chairman Membership Committee
          Gary James, Chairman of Facilities Set Up
          Robert McCulley, Chairman By-Laws, Policy, and Legislative
          George Harris, Co-Chair of By-Laws, Policy, and Legislative
          Donnel Walden, Chaplin
           
          Clyde Keenan, ACRE Legal Advisor

          The fourth amendment to the Constitution and By-Laws was officially voted on and accepted by all of the below present Executive Board at 9:30 am Wednesday, September 19, 2018: effective for upcoming 2019 officer's election with the new combined Secretary/Treasurer position to take effect January 1, 2019.

          Michael W. Lee, President
          Sonja Hollie, Secretary
          John Johnson, Treasurer
          Tim Cook, Public Relations
          Darrell White, Sgt-at-Arms
          Francis Bradley, Chairman Healthcare Committee
          Bobby Collins, Chairman Pension Oversight
          George Harris, Chairman Benevolent Committee
           

(Note: temporarily the amendments made to the By-Laws will be reflected in red)